PDF files are a convenient way to store and share documents. They can be opened on any computer, which means that you can be sure that the recipient will be able to read them without having to install additional programs. Additionally, PDF files are relatively secure. So what benefits do you get from using this format?
Increase Sustainability with PDF
PDFs are more sustainable than other file formats. They’re easy to search, index and reuse. PDFs also have a long lifespan which makes them an ideal choice for archiving important documents or files. This long lifespan makes them easily shareable, too. And because you can convert PDF files into other file formats like Word or PowerPoint, you won’t have any trouble sharing your documents with others who don’t have a copy of Adobe Acrobat installed on their computer.
Uniform Print Quality and Appearance
One of the most important benefits of using PDF files is that they are vector images. This means that they’re essentially a collection of lines and shapes rather than something created by pixels.
The resolution (or pixel density) isn’t important regarding how well your finished document will look on paper — as long as you have a good printer and paper stock, you can expect uniform print quality each time.
PDFs are Smaller than Word Documents
PDFs are smaller than word documents because they’re compressed. They don’t contain any extraneous data like images, embedded fonts or formatting information that would otherwise add to file size.
PDFs also don’t waste space if you edit the text in your PDF and then save it again.
The file will only be updated where you made changes without being re-rendered from scratch. This is especially useful for people who work with large files on a regular basis (such as designers).
PDFs Are More Secure Than Word Files
PDF files are more secure than word documents because they can be password protected, encrypted and made uneditable. Adobe Acrobat says, “You can convert files to PDF with confidence and trust.”
- They cannot be easily copied or tampered with.
- They are also not easily changed, which is great for students who do not want to share their work with others.
Easy Searching and Indexing
Searching and indexing are two of the most important benefits of using PDF files. Using a search engine like Google or Bing, users can easily find your PDF file. The same holds true for indexing your files by software, allowing them to be cataloged or searched by keywords or phrases. This feature also makes it easy for mobile devices such as phones and tablets to access information in these documents.
PDFs are the perfect digital file format for documents that need to be printed and distributed. They’re less likely than other formats to send your readers through a series of hoops, which means that they can be read straight from the web without any extra steps. They also have built-in security features that make them harder for hackers or viruses to penetrate than Word documents; plus, there are no formatting issues!